Responsible Practices

Videndum places great emphasis on maintaining a responsible and ethical workplace. The Board and Executive Committee are closely involved in reviewing and approving key policies that shape the conduct and behaviour of our workforce. To ensure these policies are effectively understood and embedded, regular training sessions are organised for employees and key compliance policies are published on Divisional intranets and the Group’s website, with some included in the employee handbook.

Our Code of Conduct sets clear expectations for employee behaviour, emphasising integrity in anti-bribery and ethical decision-making. The Code of Conduct is translated into multiple languages to ensure global accessibility and is supported by training for all employees. Senior management is required to complete an online training module covering topics such as conflicts of interest, share dealing, legal duties, and reputational risks. To reinforce our commitment, Videndum relaunched the Code and its associated training modules in early 2024 for all employees. Videndum holds our business partners to the same high standards, expecting them to adhere to the principles outlined in our Code of Conduct.

Videndum operates with zero tolerance towards bribery and corruption. The Group understands that bribery and corruption is illegal and negatively impacts the Company, community, and environment. Our antibribery and corruption policy is available on our website. This policy clearly states this commitment, with annual employee training reinforcing this culture. To safeguard against bribery and corruption, Videndum screens all major third parties using third-party software, NAVEX RiskRate. This screening process covers over 1,100 entities and evaluates factors such as reputational risk, sanctions, politically exposed persons and adverse media reports. Employees involved in partner selection are trained to use this system before engaging with any new third party. At least annually, updates on anti-bribery measures are provided to both the Board and the Audit Committee to ensure compliance.

Videndum takes ethical procurement seriously and uses NAVEX RiskRate to screen new suppliers and conduct ongoing audits of existing partners. Our procurement process integrates environmental and ethical considerations at every stage. Standard questionnaires have been developed to assess suppliers, and a detailed site inspection is mandatory for critical partners. These audits review both operational efficiency and responsible supply chain practices. Any failure to meet our vetting criteria results in the termination of the partnership.

In pursuit of high standards of transparency and integrity, Videndum provides an independent whistleblowing service, in collaboration with NAVEX, that allows employees and third parties to report any suspected misconduct confidentially. To achieve this, all reports are forwarded directly to the Chairman, the Group Company Secretary, the HR Director, and the Chair of the Audit Committee. Each investigation is carried out independently by senior management uninvolved with the reported matter, ensuring a fair and impartial process. Videndum protects anyone who raises concerns in good faith from retaliation.

The Group take conflicts of interest seriously, and our Conflicts of Interest Policy outlines the processes for reporting and managing any potential conflicts. Central to this policy is our register, which documents all declared conflicts of interest. Each Director is required to disclose any conflict of interest that arises in connection with their duties. The Company’s Articles of Association provide a framework for managing these conflicts, permitting the Board to authorise a conflicted Director to participate in discussions and decisions on the matter once it has been declared. Videndum confirms that no conflicts were reported throughout 2024, reflecting our commitment to transparency and ethical governance.

Our remuneration policy ensures that Videndum attracts, retains and motivates top talent. Approved by shareholders and overseen by the Remuneration Committee, this policy aligns employee rewards with strategic objectives and corporate values.

Videndum made no political donations in the year ended 31 December 2024. The Company’s policy is not to make political donations. Whilst we make no political donations, we are seeking to renew an enabling resolution to cover political donations at our 2025 AGM. This is to protect the Company and Directors in the case of an inadvertent political donation. Refer to the 2025 AGM Notice of Meeting for further details.

At Videndum, our IT systems are critical in supporting operational objectives while safeguarding against cyber threats and data breaches. To maintain these high standards, our Interim Chief Financial Officer oversees the governance of all IT functions, ensuring they are aligned with both business needs and security protocols. Our IT policy outlines employee, contractor and third-party expectations when accessing and using the Group’s systems. It provides essential guidelines on data confidentiality, General Data Protection Regulation (“GDPR”) compliance, cyber security, and the appropriate use of technology. Videndum conducts regular vulnerability assessments and penetration tests with specialist providers, implementing key controls such as patch management, multi-factor authentication, and user access controls to mitigate risks. The Board and Audit Committee are also regularly updated on emerging cyber threats and protective measures. The Group has moved to standard certification.